Trading houses
Trading Software: From Order to Shipment to Payment — One System
Trading software brings the buying and selling sides of an import/export business into one record: suppliers and buyers, contracts and orders, shipments and containers, documents, banks and currencies, receivables and payables, and the reconciliation between them. ODOOVATIONS builds this for trading houses that currently run the import side, the export side and the bank in three unconnected places.
Who this is for
Commodity traders, indenting houses, re-exporters and businesses that both import and export — particularly where the same shipment has a supplier on one side and a buyer on the other.
Why trading is not just import plus export
A trading house lives in the gap between the two. The same shipment has a supplier contract on one side and a buyer contract on the other, often in different currencies, with different payment terms, and a margin that only exists if quantity, quality and timing all reconcile. Import software and export software as separate systems cannot see that gap. Trading software is built around it.
The full flow
- Buyer contract
- Supplier contract
- Order
- Shipment
- Documents
- Bank
- Receivable & payable
- Reconciliation
- Profit
What the system holds
- Buyers and suppliers with their terms, currencies and banks
- Products and commodities with grades, units and specifications
- Contracts with quantity, price basis, tolerances and delivery terms
- Orders and shipments linked back to the contracts they fulfil
- Containers, vessels, bills of lading and shipment status
- Every document per shipment, in one place
- Receivables and payables in each currency
- Bank receipts and payments matched to shipments
Reconciliation is where the margin is
Contract quantity, shipped quantity, invoiced quantity and paid amount are four different numbers, and the difference between them is where a trading house makes or loses money. The system reconciles them per shipment — what was contracted, what actually shipped, what was invoiced on each side, what was paid — and shows the variance rather than leaving it for a dispute six months later.
What management sees
- Open contracts and their fulfilment status
- Every shipment’s position and pending documents
- Realised and expected margin per shipment and per buyer
- Currency exposure across open positions
- Receivables and payables ageing by counterparty
- Bank position and expected cash movement
The system manages your trading records. Customs, regulatory filings and bank instruments remain with your agents, the authorities and your bank — we record and reconcile, we do not file or issue on your behalf.
Questions
Yes — one shipment linked to a supplier contract and a buyer contract, with margin computed across both sides. This is the case the system is designed around.
Scope my trading system
Send a voice note, spreadsheet or a plain description of where your business is struggling. We’ll help you find the right next step.