Import operations
Import Management Software: Purchase Order to Landed Cost
Import management software follows a purchase order from the supplier through shipment, documents, clearing and warehouse receipt, and calculates the true landed cost of each item once freight, duty, clearing and handling are added. ODOOVATIONS builds this for importers whose landed cost is a spreadsheet only one person understands.
Who this is for
Importers of machinery, raw materials, consumer goods, pharmaceuticals and parts who sell from stock and need to know what that stock actually cost before pricing it.
The full import flow
- Supplier
- Purchase order
- Shipment
- Documents
- Clearing
- Warehouse
- Landed cost
- Payment
- Reconciliation
What is tracked against each shipment
- Supplier, purchase order, LC or payment reference
- Container, bill of lading and vessel details
- Shipment status from dispatch through clearing to warehouse
- Every document: invoice, packing list, BL, certificates, clearing paperwork
- Duty, taxes, freight, insurance, clearing and handling charges
- Currency and exchange rate at each stage
Landed cost, done properly
The purchase price is rarely the cost. Freight, insurance, duty, taxes, clearing and local transport can add a large share on top, and unless they are allocated back to the items they belong to, the stock is undervalued and the selling price is guessed. The system allocates each charge across the shipment — by value, weight, quantity or a rule you set — so each item carries its true cost into stock and into margin.
Money going out
- Supplier balances in their currency and yours
- Advance and balance payments tracked against the order
- Exchange differences recorded at payment
- Clearing agent, freight forwarder and other third-party bills against the shipment
What management sees
- Where every shipment is and what is still needed to clear it
- True landed cost and margin per item and per shipment
- Supplier balances and payments due
- Stock arriving, by expected date
- Duty and freight as a share of cost, by supplier and route
The system records and costs your imports. Customs declarations and duty assessment are handled by your clearing agent and the customs authority — we do not file on your behalf, and duty figures in the system are what you record, not an official assessment.
Questions
By a method you choose per charge — value, weight, volume, quantity or a fixed split — and agreed with your accountant before go-live, because it directly affects stock valuation and reported margin.
Map my import flow
Send a voice note, spreadsheet or a plain description of where your business is struggling. We’ll help you find the right next step.